Our policies and procedures conform fully to Health and
Safety standards and our cleaning staff are fully trained to ensure
total compliance with all requirements relevant to the contracts we undertake.
In certain cases the acceptance of contracts depends on satisfactory risk assessments of client facilities.
If need be, S4 Facility Management develop specific project plans in consultation with clients where risks
are high. Plans are reviewed and signed off by senior management and ongoing supervision ensures
compliance with the required procedures throughout the duration of the contract.
• All cleaning and management staff are trained in the understanding and practical
application of Health and Safety issues.
• We carefully manage and limit risks of injury to ourselves, our clients and the
general public.
The Company will, as a minimum, ensure:
• The provision and maintenance of equipment and systems of work are safe and without risks to health.
• Arrangements for use, handling, storage and transport of articles and substances used at work are
safe and without risks to health.
• Adequate information is available with respect to articles and substances used at work detailing the conditions and precautions necessary to ensure that when properly used they will be safe and without
risk to health.
• Employees are provided with such information, instruction, training and supervision as is necessary
to secure their health and safety.
• The maintenance of all equipment is safe, not only to employees and sub-contractor but also to any
person who may be affected with regard to any premises or operations under our control.
• The working environment of all employees is safe and without risks to health and that adequate provision
is made with regard to the facilities and arrangements for their welfare at work.
• The Health and Safety Policy is reviewed and updated as and when necessary following liaison with our Health and Safety Consultants. Communication of any such changes will be made to all employees.
It shall be the duty of all employees at work:
• To take reasonable steps for the health and safety of themselves and of other
persons who may be
affected by their acts or omissions at work.
• As regards any duty or requirement imposed on the employer or any other person by or under an of the relevant statutory duties to co-operate with extra-fresh so far as is necessary to enable that duty or requirement to be performed or complied with.
Health and Safety Audit
In order to ensure that we maintain our commitment to Health & Safety Management your site will be audited
at least once a year, as part of our general Internal Audit programme.
Within this programme, each of the following Health & Safety issues will be reviewed to determine the
continuing effectiveness of the procedures in place:
• Work Activity Risk Assessments – to check that they have been carried out in each client
location for all activities on site, including work undertaken by sub-contractors.
• COSHH Risk Assessments – to ensure that all products used on every client site are covered
by a COSHH Risk Assessment and that these Risk Assessments are clearly displayed and readily
available to the Company’s staff employed on those sites.
• Work Equipment – to check that new equipment is purchased only on the basis that it is suitable
and meets the legal requirements, that staff are trained in its use, that staff using existing equipment
are trained and that equipment is subject to routine maintenance.
• Electricity – to check that the policy on the electrical system and electrical equipment
inspection/testing is implemented.
• Fire Protection – to check that arrangements for fire prevention (eg. no smoking etc.), detection
and response (emergency evacuation) are in place and satisfactory.
• Cleaning Cupboards – to ensure that all relevant information such as COSHH, Risk Assessments
and Health and Safety at work requirements.